The virtual industry has changed substantially in the last two decades, and it’s continually attracting new, aspiring VAs to the field. But what is it about hiring a virtual assistant over an employee that has business owners buzzing?

Here are some of the differences between hiring an employee and a virtual assistant:


The Costs

When a business hires an employee, they will be paying the employee an hourly wage, in addition to health benefits, taxes, unemployment insurance. They also need to pay for extra office space, office furniture and any equipment and supplies necessary for getting the job done.

A virtual assistant is an independent contractor, and therefore, clients are not responsible for office space and equipment themselves.

Also, the client pays for 100% productive work when working with a VA. No need to pay for washroom breaks, lunch hours, or sick days.


The Technology

Thanks to our ever-changing and ever-improving technology, there are more and more ways for a VA to work with clients. Some examples of this are:

  • Skype
  • Zoom
  • Google Voice
  • Slack
  • Asana
  • Trello
  • ClickUp

These applications bring virtual meetings and tasks together, seamlessly, allowing a virtual assistant the ability to do everything an on-hand employee can do; for less per year than the cost of an employee.


The Communication

Virtual assistants are well-versed in clear communication and have many options at their fingertips. The Internet makes it happen in many ways (refer to the above list), but in addition to that, email and phone conferences also help with communications. With the advancement of communication in recent years, it’s possible to even have your phone answered remotely. Many businesses benefit from this as it adds a personal touch – a receptionist without the added cost.


The Skillsets

Virtual assistants come from a varied range of business backgrounds and can perform many different roles. VAs can replace employees such as:

  • executive assistant
  • office manager
  • secretary
  • legal secretary
  • legal assistant
  • paralegal
  • IT

With this wide range, many VAs have niches that can assist just about any business, such as:

  • website editing
  • transcription
  • secretarial work
  • social media marketing
  • data entry
  • bookkeeping
  • customer service
  • research

Depending on your business needs, you can hire one or several virtual assistants, and still be way more productive. Tim Ferriss mentions working with VAs in his book, The 4-Hour Workweek, and claims they have managed his email, paid his bills, and ran parts of his company.


Lastly, hiring a virtual assistant is a tax write-off for your business.

So, you can see, hiring a virtual assistant has so many benefits over hiring an employee. If this is something you’re considering for your own business, I suggest you get to work on your to-do list 🙂


What tasks could you outsource to a Virtual Assistant?

This exercise will help you to identify what tasks you currently manage within your business.

By categorising them, you can identify areas that you really could outsource, which would save you time and money in your business.

Some of The Tools I Use

Asana, Adobe Pro DC, Buffer, Canva, Dropbox, Evernote, Gmail Calendar, Microsoft Office (Word, Powerpoint, Excel, OneDrive), Hootsuite

Invoicely, LastPass, Linkedin, Outlook, RecurPost, Twitter, Facebook, Lumen5, SmarterQueue, SurveyMonkey, Todoist, Toggl, Trello, WeTransfer.